Totara Learn Open Discussions

Hiding Course Category

 
Adam Goldstein
Hiding Course Category
by Adam Goldstein - Friday, 8 January 2021, 12:46 PM
 

Hi,


I have taken over as the new manager for our organization's Totara learning platform and am currently attempting to hide, or at least prevent users from seeing, all the old/outdated courses. I have moved all the courses into a new category but nothing I do seems to actually hide the courses from all users. Making the category 'hidden' by clicking the eyeball doesn't hide anything - nothing seems to change.


I followed these steps:

Show/hide a category

When a category is visible learners are able to see it. When a category is hidden only users with the appropriate permissions can see the category.

  1. On the Administration menu click Courses > Manage courses and categories.
  2. All the categories currently set up are displayed in a list, find the category you wish to edit.
  3. Click the Show/Hide button (when the eye is open the category is visible, when the eye is closed the category is hidden).


The capability to view hidden courses when applied to a category will enable hidden courses in subcategories to be viewed.



Any recommendations?

 
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Larry Mitipelo
Re: Hiding Course Category
by Larry Mitipelo - Sunday, 10 January 2021, 4:36 PM
Group Helpful contributor 2024Group Most Helpful Contributor 2021Group Most Helpful Contributor 2022Group Most helpful contributor 2023

Hi Adam,

I use course visibility to control course access.

I don't think you can use a category to control course access.

thanks,
Larry

 
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Adam Goldstein
Re: Hiding Course Category
by Adam Goldstein - Monday, 11 January 2021, 9:36 AM
 

Thank you very much. This is working - I am setting the course visibility to "none" on a course-by-course basis.

 
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Paul Lowndes
Re: Hiding Course Category
by Paul Lowndes - Tuesday, 12 January 2021, 2:17 AM
Group Most Helpful Contributor 2021

Hi Adam


The other thing you might want to consider is renaming to course or adding EXPIRED in the title if that is what you are doing.

One of the problems we have had in the past is the course still shows on reports and records of learning if they were auto enrolled which can lead to confusion. ie someone clicks on it from their record of learning page and completes the old course.

So when we hide a course we also add EXPIRED to the title to make things clearer to users and managers.

Paul

 
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Adam Goldstein
Re: Hiding Course Category
by Adam Goldstein - Tuesday, 12 January 2021, 8:40 AM
 

That is great advice, I appreciate it.

 
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Tom Gillespie
Re: Hiding Course Category
by Tom Gillespie - Sunday, 10 January 2021, 5:25 PM
Group Learn Site AdministratorGroup Partners

Hi Adam,

When testing these settings, log in as a test user/staff member. 

When viewing categories in a course catalogue or category list you can see all courses you have access to, which in an admin's case is all of them.

Hopefully that helps.

 
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Paul Lowndes
Re: Hiding Course Category
by Paul Lowndes - Monday, 11 January 2021, 8:46 AM
Group Most Helpful Contributor 2021

Yes unfortunately you have to change visibility at course level to stop users seeing the course. 

We have created a category called "archive" to retain copies of retired courses but moving a course into this category does not in itself hide the course.

 
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Sue Blake
Re: Hiding Course Category
by Sue Blake - Monday, 11 January 2021, 11:14 PM
Group Good learner 2023Group Most Helpful Contributor 2022Group Most helpful contributor 2023Group TXP Site AdministratorGroup V18 Program Complete

Hi Adam, I raised this question with our Totara partner previously as like you I couldn't understand why the functionality which documented and you have the Show/Hide icon on the category listing yet it doesn't work and doesn't hide the content in the category.   I received the same response that it was not possible and you have to edit each course/learning activity to hide it.  Very frustrating. 

It would be a great bit of functionality to have enabled in Totara.

Regards

Sue




 
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