Totara Learn Open Discussions

Adding a learner to multiple groups within a course

 
Karen Miller
Adding a learner to multiple groups within a course
by Karen Miller - Thursday, 26 August 2021, 4:19 PM
 

I am using Totara Learn version 12. I need to assign learners to 2 groups within a course: 1) the session that they will be attending and 2) their geographic region. 

In the documentation it states: 

In order to upload your students successfully, you will need to create a CSV file with the students details. CSVs are simple to create - one way is in a spreadsheet package, making sure to save it as a .csv file type. At minimum, your CSV file should contain one column for the main student identifier, usually their email address but it can also be their userid, or student ID number. Ensure you have column labels - this is because Moodle anticipates these and so ignores the first row of CSV file. In other words, don't put any actual student data in your file's top row. If you are using email then put 'email', if you are using user IDs then put 'userid'. If you want to enrol the students into Groups, include a second column which gives the group name for each student. Be careful to type these exactly. Give it a column heading 'group'. You can add subsequent groups in subsequent columns.

So, it sounds like I should be able to add another column and enroll them in 2 groups at the same time. When I try it (see below) it only adds the learner in the first group. Am I setting this up incorrectly or is this just not an option?

email group1 group2
user01@nada.com Session 1 Great Basin
user02@nada.com Session 1 Great Basin
user03@nada.com Session 1 Great Basin
user04@nada.com Session 1 Great Basin
user05@nada.com Session 1 Great Basin
user06@nada.com Session 1 Great Basin
user07@nada.com Session 2 Great Basin
user08@nada.com Session 2 Great Basin
user09@nada.com Session 2 Northwest
user10@nada.com Session 2 Northwest
user11@nada.com Session 2 Northwest
user12@nada.com Session 3 Northwest
user13@nada.com Session 3 Northwest
user14@nada.com Session 3 Northwest
user15@nada.com Session 3 Northwest

Thank you!

Craig Eves
Re: Adding a learner to multiple groups within a course
by Craig Eves (Totara Support) - Thursday, 26 August 2021, 5:34 PM
Group Totara

Hi Karen

Using  upload users you will need to add the course column for each course group so course1 and group1 as column names.

The data required in each column is the course shortname of Course 1 and the Group name in the course you want them to be added to 

Also Note you can use audience sync to automatically add audience members to a course group 

Regards