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Using Microsoft teams link in seminar

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We have been using Microsoft teams for virtual training and i have so far been putting the link that has been set up by the trainer/organiser into the details section of the event. So far this has worked and delegates have been able to join the sessions.

The trainer now would like to do breakout rooms but the problem seems to be that when a link is 'forwarded' from totara and the invite has not been sent directly from trainer/organiser to delegate, then the trainer/organiser is unable to do breakout rooms.

Is there a way round this? Has anyone else done this? I vaguely remember seeing something about ms team plugins?

We are using version 12

Grateful for any tips/advice

Thanks, Hayley

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Hi Hayley

The virtual room plugin for MS Teams and Zoom was added in Totara 13. This makes it possible to add a virtual room link to the MS Teams room for each breakout group.

Totara also have a feature request TL-32833 to integrate breakout sessions with MS Teams It has also been reported once created and started a MS Teams meeting via Seminar activity, then it is possible for the Trainer (that created MS Teams meeting) to create breakout groups in MS Teams. There is features in MS Teams to manage breakout groups,

Regards

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We have also been testing the use of the Teams Plugin alongside the notification update that is sent out if room details (not just date and time) changes are made, this allows us to add a link later if not available when the event/session is first launched. Prior to this we were sending out separate calendar appointments containing the links for the very reason that they needed to come from the account of the meeting organiser, in order for them to be able to have the organiser functionality availalbe to them in the meeting. Breakout rooms beign one of the key issues.

We worked around the issue by getting our internal event facilitators to grant calendar permissions to our course administrator who could then instigate Teams meetings in their name giving them organiser status. This isn't possible with the plugin (I don't think) as you need to login to teams with your account details. There is however an MS365 Roadmap item (now scheduled for March '22) that will allow other attendees to be assigned co-organiser capabilities for meetings which will make the use of the plugin more viable as an option for these use-cases.

We have just moved to V14 and are generally looking to improve our workflows around Seminar activities and booking in general.

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