Totara Talent Experience Platform Open Discussions

Retain user records post-exit

 
Barbara Shaw
Retain user records post-exit
by Barbara Shaw - Tuesday, 3 January 2023, 12:16 PM
 

Hi! With an HRIS system integration, if a user is terminated from the company, is there any way to retain their records while suspending their login? For example, if we have a layoff and terminations are issued, we may need to provide learning transcripts to affected employees. We are planing to do a Workday HRIS integration, and wondering how we can prevent users from being deleted along with all their data upon termination in workday?

Tags:
Craig Eves
Re: Retain user records post-exit
by Craig Eves (Totara Support) - Monday, 16 January 2023, 2:10 PM
Group Totara

Hi Barbara

If you are considering integration with an external HR system then there are some API's that your developers can use described here

The solution depends on what level of integration is required and what version and experience your development team or partner have.

Preventing deletion of account depends on the authentication method used 

Regards