Totara Learn Open Discussions

Course Reminders

 
Azeez Sa
Course Reminders
de Azeez Sa - Friday, 25 de August de 2023, 03:58
 

Hi

The system recently sent blank reminders to certain managers whose staff members have outstanding mandatory training modules. We've implemented course-level notifications to remind learners about completing their remaining modules. These notifications include three stages: the first and second notifications are directed towards the learners and are scheduled four days apart. The third notification is meant for their managers, set to be sent seven days after the second reminder, in case the learners haven't responded. While these three notifications are functioning as intended, an issue arose yesterday where some managers received a fourth reminder. This fourth reminder lacks any specific names but emphasizes the need for action, as their respective staff members have yet to complete the module.

My assumption is that the fourth notification might have been triggered by a lingering legacy notification that remained active following the version 16 upgrade we conducted two months ago. If we were to deactivate this legacy notification, do you believe the occurrence of the fourth (blank) notification would cease? If anyone has insights into the reasons behind these occurrences, I would greatly appreciate the input.


Thank you,

Azeez

Craig Eves
Re: Course Reminders
de Craig Eves (Totara Support) - Monday, 18 de September de 2023, 15:57
Grupo Totara

Hi Azeez

The legacy notification didn't include a course reminder trigger so this probably isn't the reason for the notification.

There are some logging facilities in the centralised notification which may help track down the source of the notification.

If this doesn't help then it might be created through an activity such as feedback reminder, seminar reminder, or event monitoring. Does the content of the reminder give any clue on what the reminder is for?

regards


Azeez Sa
Re: Course Reminders
de Azeez Sa - Thursday, 12 de October de 2023, 08:33
 

Hi Craig,

Thank you for your assistance; it was greatly appreciated.

I have a follow-up question regarding Course Activities.

When the "Learner Completed Activity" feature is enabled, the system sends notification emails to learners who have successfully completed the activity as specified by the notification conditions. Now, let's consider a scenario where we not only want to notify learners when they complete an activity but also prompt them to proceed to another activity.

Do you know if the system has the capability to determine whether learners have ignored the initial notification and failed to complete the second activity? If it is possible, which notification should I utilize to trigger the second (follow-up) message? Should I create the second message within the same "Learner Completed Activity" category?

Thank you,

Azeez