Totara Learn Open Discussions

Audiences vs Roles

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Is setting up a role better for let's say, we have instructors that we wish to give access to workspaces as well as other audiences we have. The discussion has been what is easier, but ultimately what will be better even if it takes a bit more to create. Audiences are quick, but will it serve us ultimately? We have roles for client's supervisor/managers so that they alone can access reports, whereas the rest of their team is for learning only.

The instructors would want to be able to see clients they teach, be able to respond to questions, etc on their client's question's forum, etc.

Is there a document that clearly shows the advantages to one over the other, or something?

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Hi Sean

It isn't a case of having roles or Audiences a site would usually have both.

Roles are for providing capabilities to perform a wide variety of actions in Totara are different contexts (site, category. course activity)

Audiences are for grouping users together for performing limited actions such as assigning learning

Limiting access to reports would usually be dome by roles with admin roles usually requiring access to reports across their group.

Regards

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