Totara tip of the day
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Update to the new Inspire themeTotara version 19 includes a new and improved Inspire theme default for new sites, which introduces a sleek and responsive design and offers a cleaner look and feel when browsing on desktop and mobile devices. Key changes include a collapsible left-hand menu for easier access to core features, updated navigation labels and icons to help learners find what they need faster, and elevation of the catalogue, record of learning, and workspaces to top level menu navigation, meaning fewer clicks to access Totara's most-loved features. To learn more about the Inspire theme, explore the Academy's Dashboards and basic theming course. |
Use access restriction to enforce activity completion orderIf you require one activity to be completed before another activity then use access restrictions so the second activity isn't visible until the first activity has been completed. Learn more about Restricting access in the Help documentation. |
Use a file alias to share common files between coursesIf the same resource is shared between several courses then defining and using a file alias will ensure that the same file is used. Any changes to the shared file will change the file in related courses. Learn more about Uploading a file with the file picker in the Help documentation. |
Use audience sync to place users into course groupsThis audience sync method can be edited to automatically create a group and place the audience members into a group in a specified role. Learn more about Configuring audience sync enrolment in the Help documentation. |
Use blocks to help users manage their programs and certificationsThere are some useful blocks you might want to add to your site which relate to programs and certifications. Consider using the Program completions block which shows a user’s completion status for all or selected programs, or the Upcoming certifications block. You can add these blocks to the front page, dashboard or a course page, although they might be most useful on the learner’s dashboard. |
Use bulk course creation based on template courseTo ensure that courses are developed in a consistent manner - you can create a template course and use this to create multiple courses based on the template course Learn more about Uploading multiple courses in the Help documentation. |
Use database activity for enabling searchable resourcesThe database activity allows a database table to be defined, accessed, searched, added to by Totara users. Learn more about the Database activity in the Help documentation. |
Use embedded reports to change the appearance of reports that are included with TotaraReports that are already defined and show in Totara such as the Record of Learning are able to be modified to included different fields or filters. Note this will affect the report for all users who can access the report. Learn more about Setting up and managing reports in the Help documentation. |
User dataTotara has set mandatory data you must hold about a user, but you can add custom fields to user accounts to record information specific to your organisation. |
User data managementExporting data allows a Site Administrator or a User to take a copy of data out of the system. By default, users cannot request to export data, however, if this is something that you require then you can allow users to export data by going to Site administration>Users>User data management and then Settings.Learn more about User data management in our Academy course. |
