Thanks George.
The trainer can access and view the report. The issue is the limited data shown in the report. Can I just clarify though that you are referring to assigning the required role the permission to view the report in the report's Access tab? If so, then yes, this is setup and she can view the report.
I understand why she can only view staff data for one facility - the 'Content Controls' setup in the report is driven by the hierarchy of our organisation structure. To recap, our org structure looks similar to the below:
> Stream 1 (top level in hierarchy)
>> Facility A (2nd level in hierarchy)
>> Facility B (2nd level in hierarchy)
>> Facility C (2nd level in hierarchy
>> Facility D (2nd level in hierarchy)
>> Facility E (2nd level in hierarchy)
>> Etc .... for another 35+ facilities
(Then we have another 3 top level streams with their own hierarchy structure)
The trainer is aligned to Facility A in Totara, however she manages training for Facility A and Facility B and therefore wants to view report data for all staff in Facility A and Facility B. She can do this in individual courses, but needs to look at a combined staff and combined course view, via reports.
I haven't been able to find a way to share this data with her without manually generating and emailing the reports to her myself, being the Admin/Site Manager. The closest I've been able to get is to show data for staff in Facility A, by selecting the following report 'Content Controls' ~ 'Show records from all staff in the user's (current) organisation' and 'Staff at or below the user's organisation'.
In most cases the 'Content Controls' in the reporting module satisfy our reporting requirements, however there are some situations where we need the flexibility to select the exact criteria (data) needed in the report, i.e. Facility A and Facility B staff.
Thanks, Michelle