Best practice forum (Archived)

Multipe face to face sessions

 
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Multipe face to face sessions
by ? ? - Tuesday, 31 May 2016, 8:18 PM
 

Hi we have this face to face scenarios here and wondering anyone have any suggestion or a workaround.

We have courses that learner need to complete a series of face to face sessions across multiple days or multiple months in sequence . Trainer will mark the attendance for each individual session.

E.g. a course consist of 3 days of training, learner need to select one session from each 1 (A or B).
Day 1A 9-12am / Day 1B 1-4pm
Day 2A 9-12am / Day 2B 1-4pm
Day 3A 9-12pm / Day 3B 1-4pm

If we setup multiple date/time in one session, trainer can only mark single attendance at the end of the session rather than the actual sessions that occured. (i.e. end of Day 3 instead of for each day).

If we setup one date/time per session that allows trainer to mark attendance indepndently,
We could not enforce the learner sign up to all the 3 sessions.

Thank you in advance.

Craig Eves
Re: Multipe face to face sessions
by Craig Eves (Totara Support) - Tuesday, 31 May 2016, 8:53 PM
Group Totara

My suggestion is to add an Access restriction on the face to face activity so Day2A isn't able to be accessed until the Attendance of Day2 is fully attended (Grade >= 100%)  Day 3 would have restrict access with Day 2 marked as complete.

restrict access

This relies on the attendance being marked complete promptly and the face to face sessions being far apart so people can book in time for the next session.

To turn on this feature select Site Admin > Advanced features > Restricted access

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Re: Multipe face to face sessions
by ? ? - Wednesday, 1 June 2016, 9:28 PM
 

Thank you. Will give it a go. :)

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Re: Multipe face to face sessions
by ? ? - Thursday, 2 June 2016, 4:46 PM
 

Hi again Totara is it known issue where learner received one .ics file for the first day although the session is scheduled for multiple dates? We also have session scheduled with multiple day but the learner only received one .ics file with one day. The email content did state multiple dates all together though but is easily missed as most people relies on the .ics attachment.

Thanks,
Mei

Craig Eves
Re: Multipe face to face sessions
by Craig Eves (Totara Support) - Thursday, 2 June 2016, 5:14 PM
Group Totara

hi Mei

There is a setting for the face to face to send one message per date - ticking this should allow what you want.

Site Admin > Plugins > Activity modules > Face to face > General settings >iCalendar Attachments

cheers

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Re: Multipe face to face sessions
by ? ? - Thursday, 2 June 2016, 6:14 PM
 

That's right! Thank you so much Craig!