Best practice forum (Archived)

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Thanks for the advice for Jo

A couple of things to add about the bulk upload - you can include several courses groups and roles in the same row by numbering them eg course1 group 1 role1

course 2, group2 role2

see http://help.totaralms.com/add_user.htm#Bulk_Upload_of_Users for more details.

Craig

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Hi Jo,

Here are a few things to try:

If your users are accessing the course without having to be enrolled them you may have guest access enabled. Have a look on the course settings page and set "Allow guest access" to "no". That will force them to enrol.

In 2.2 each course can have multiple methods for enrolling - you can see the available ones by going to Course Settings > Users > Enrollment Methods from in your course.

Manual enrolments means that the user must be enrolled by hand. Self enrolment means they can enrol themselves.

So in your case if you turn off guest access and enable self enrolment, the user should be prompted to choose to enrol before they can see the course.

To make sure Course completion is on go to Site admin > Advanced Features and make sure "Enable completion tracking" is on. It also needs to be enabled in each course - in the course settings (under student progress). If you want it enabled by default for new courses you can set that in Site Admin > Courses > Course Default settings.

When editing/creating a course there is a checkbox ("Completion tracking begins on enrolment"). Make sure that's checked as it will create a course completion records as soon as the learner enrols on the course which I think is what you want.

If all that is done it should start tracking them when they enrol.

As it happens I'm going to be in Perth visiting Moodle HQ in October. Unfortunately my flights are already booked so the only time I have free is the weekend (27th-28th October). I was planning to do some site seeing but I could pop in for a couple of hours to help out if you don't mind it being the weekend. :-)

Simon

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I'd say you're on the right track enroling through association with a group. I've not had a chance to try the new Audience features but done similar things with Organisations which may fit better what you are doing, specifically to a assign a Program of courses to all members of an Organisation (although this has to be programs, not individual courses).

There are several aspects to Completion Tracking and I must admit I don't know whether some of these may have changed or moved in Totara 2. You need to look at these in the right order to make sense:

Course Settings (under course admin menu) - tracking should be enabled and "Completion tracking begins on enrolment" ticked (so that users will appear in course reports even before they actually start the course)
Each Activity in the course should have completion tracking options (subject to the above settings being switched on).
Course Completion Settings (also under course admin menu) - when Activities have tracking options enabled they are listed as items which can be selected as required; and many other optional requirements which may be more or less relevant to your course specifics.

This is all Course completion stuff, Programs or Competencies are another level.

Course completion status block is just to display progress to students and relies on the above settings being right.

Hope that makes some sense to you.

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