The main reason that we've had to have 1 user per position is content restrictions on reports. I'm very pleased to see that 2.6 will allow a "My staff or below" for reports, because until now we've had a maintain a position framework which exactly mirrors the management hierarchy so that we can provide reports containing all staff below a given manager.

In the case of our first appraisal (for all staff), we had an audience of all 6500 users who should be doing an appraisal, so that was exactly as expected. The problem is that, as we've been asked to move staff between managers, to ensure that there is an active appraisal between that staff member and their new manager we've had to assign that user to a new appraisal. We can't just push out that new appraisal to all 6500 staff (because the majority of them haven't been reassigned), so we assign them to the new appraisal individually by position.

To put this in context, I assigned just over 1100 staff to this appraisal who had been moved between managers in the last 3 weeks. Of course we're not expecting anything like those numbers this month, it was (hopefully) the initial spike of managers being assigned appraisals and realising they hadn't told me that their team had changed, but hopefully that illustrates why I've been pushing on getting some of the problems with the appraisal functionality sorted. I did find a workaround to identifying a particular member of staff; by removing their position, it shows up as a 0 for the number of staff assigned to the appraisal for that position, so I can then remove it and then reassign the user to the position.

Hope that clarifies, happy to talk through our setup a little more if it would be helpful for you to see how Totara is being used (and maybe suggest obvious mistakes we've made!)

Regards

Dan