Totara Learn Open Discussions

Adding Program to enrollment methods

 
Carla Bradley
Adding Program to enrollment methods
by Carla Bradley - Wednesday, 30 January 2019, 7:44 AM
 

While entering courses, we've been adding "Program" to the enrollment methods, thinking that if we don't, and later include the course in a program, that the users enrolled in the program won't be enrolled in that particular course because it wasn't included in the enrollment methods.

However, when we return to the courses, "Program" disappears from the enrollment methods list. What's most troubling is that it disappears about 80% of the time, but not 100%, so that adds to our confusion.

We tested what would happen if we add the courses to a test program and assign the program. We found that even though the Program enrollment method wasn't active on the course before, that it was automatically added once it was in a program and assigned.

We're tempted to just assume that "Program" won't appear in the enrollment method list until it's actually used in a program, but the fact that a few of our courses list it anyway TOTALLY confuses us!

Can you describe the expected behavior here? I didn't see anything about this in the documentation. We just don't want to go live with our programs if there's a chance some courses won't be in our assigned users' lists.

? ?
Re: Adding Program to enrollment methods
by ? ? - Wednesday, 30 January 2019, 12:21 PM
 

Hi Carla,

Totara manages program enrolment for you without any need to touch on enrolment methods. All you need to do is to assign the program to the user.

That said, we'd expect that all courses that belong to at least one program to have the program enrolment method added and enabled.

Kind regards,

Andre.


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Friday, 9 August 2019, 2:29 AM
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? ?
Re: Adding Program to enrollment methods
by ? ? - Friday, 9 August 2019, 10:31 AM
 

Hi Marianick,

Until the learner clicks the Launch Course button, they are not enrolled in a specific course in the program yet, otherwise they would be able to access any course in the program without going through the sequence you've set of prerequisites. 

To decide which functionality to use, my questions are:

Do you want the learners to access the courses in a specific order or sequence? (If it's a specific order, then use a program.)

Do you want to be able to send automated notifications encouraging learner progress and completion? (That will require a program.)

Do you want the learner to have access to all of the courses immediately? (This could be using audience enrollment for the individual courses and then the learners will be enrolled in all of the courses at once.  OR you could use a program where the course sets allow you to complete the courses in any order, however the learner still wouldn't be enrolled until they click the launch button though.)

Program enrollment through the Audience settings just says Assign this program to all of these learners. Then Totara handles enrolling the learners in each course as they are unlocked by previous completion.

Hope that helps!

Thanks!

Wes

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Wednesday, 14 August 2019, 8:10 AM
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