Totara Open Discussions

Removing 'All Data' from report schedule

 
Training & Development
Removing 'All Data' from report schedule
de Training & Development - Friday, 13 de January de 2023, 12:49
 

When scheduling a new report, can we remove the users option to select ‘All Data’ ?

Seems odd that any business would allow their non-admin users to pull full data, simply because of the bandwidth it'd require.


Please let me know, thank you!



Craig Eves
Re: Removing 'All Data' from report schedule
de Craig Eves (Totara Support) - Monday, 16 de January de 2023, 17:46
Grupo Totara

Hi 

To limit  a non admin user from selecting too many records - you can create the report using the Content tab to restrict the records displaying  choose 

  • users own records
  • direct reports
  • position or organisation value 
  • audience 

Only admin users with report edit permissions could change this - If a non admin selects all data this would only show records that the Content tab allows

Training & Development
Re: Removing 'All Data' from report schedule
de Training & Development - Friday, 20 de January de 2023, 13:07
 

Thanks a ton for the reply Craig! Unfortunately because of the unique way our teams are set up we are unable to use those, but we now have a product request in to have an admin option to hide that button based on roles. 


Thanks again!