Hi Suzanne - I'm still having trouble replicating this.

I created a F2F session, then added 2 users who did not have a manager assigned.

Then I edited another 2 users to make a particular user their manager

Then added them to the F2F session

Then set the manager of the first two users to be the same as the manager user.

Finally add another user with a different manager to the session.

So at this point there are 5 bookings on the F2F, 4 of them are the manager's staff, but two of them booked onto the F2F before the manager was appointed.

Then I created a Facetoface session report in Reportbuilder.

On the "Content" tab of the report, I first selected "Show records matching all of the checked criteria below"

Then in the "Show by the user" section I checked the "Show records based on the user" checkbox, and checked the "Records for user's direct reports" radio button.

Finally on the "Access" tab I checked "Only certain users can view this report (see below)", set the dropdown to "Users may have role in ANY context", and checked the "Staff Manager" role.

In this way, every manager in the system will have access to this report, which should show only their current direct reports, regardless of when they booked. And that is what I am seeing.

Are you trying to do this a different way? And what version of Totara are you on as it is possible you may be on an old version and this is a bug that has previously been fixed (I was testing on the latest 2.5.8)