Best practice forum (Archived)

Custom Role and capabilities

Is it possible with the roles and capabilities to create a new role who will be able to upload new users and manage and view only that specific group of users. Also is it possible to prevent the user in this new role to view all the users in the system but only the users of a specific group that he will upload and manage?

Also is it possible for other system administrators not to be able to view the users that were uploaded and being managed from the user of that specific role?

If it's possible how it can be acheived?

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Hi Katerina,

You can't do this without customisation. When you have admin rights to add / edit users you will see all users on the site.

Various partners including ourselves (Kineo) have developed multi-tenancy functionality to allow this.

Regards

David

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Hi Katerina,

As David says, the ability to restrict user administration to specific groups of users is not currently available within Totara Learn, however the dissemination of user admin via hierarchies is an item on the Totara Learn Roadmap. As you'll see, we're currently gathering requirements for this functionality, so if there are any other restrictions or permissions you'd like these group admins to have, please do let us know here or within the Suggest a Feature forum.

In terms of viewing only certain users within reports, within Totara v10 we introduced the Browse list of users as an Embedded Report, so you could apply organisational and positional hierarchy restrictions to the report content. This means you can restrict the data displayed within the Browse list of users list to only include users within the viewer's organisation.

There will also be a new report content filter in the upcoming version 12 release that will add further controls around the visibility of user information.

Thanks for your post!

Meredith

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